Accounts Payable

Minimize the effort to manage your Accounts Payable with Synchronous.

Our A/P module lets you control the disbursement of funds, avoid cash shortages, capitalize on available discounts, and maintain a good credit standing. By keeping constantly updated inventory information, purchase orders, project management and general ledger records can properly reflect purchasing history.

Synchronous is fully integrated to give you access with updated and on-line information, always.


A Few of the Features

  • Manage vendor relations
  • Automatically match receivings
  • Drill down to access information from the appropriate screen
  • International cheque printing
  • Flexible payment preparation
  • Save time with cheque reconciliation

Overview of Accounts Payable Features

  • Batch matching automatically distributes all items on vendor invoices from purchase order receipts.
  • Calculate purchase order gains and losses that stem from the potential difference in foreign exchange rates and timing.
  • Automatically distribute vendor invoices.
  • Keep informed with extensive comments by vendor or vendor item.
  • Open item adjustment lets you enter manual payments towards vendor invoices.
  • Process recurring vouchers for payables due on a regular basis.
  • Print cheques in the currency of vendor.
  • Reports include A/P Distribution to G/L Report, A/P Open Item Report, A/P Cash Requirements Report, Vendor Performance Analysis Report, Pre-Cheque Writing Report, and Cheque Reconciliation Report.

Managing Vendor Relations

  • Accommodates vendors in unlimited currencies.
  • Establish default-landing factors for each vendor.
  • Maintain all information pertaining to companies and individuals from whom you purchase materials, supplies and services.

Monitor Purchases With Automatic Matched Receiving

  • Provides automatic distribution of all purchase order items on vendor invoices. The program automatically distributes to the appropriate accounts for all items received.

Drill Down to Access Information Easily

  • History by voucher, check or distributions. Drill down again for listing of distributions to GL and locate by vendor or account number.
  • History of A/P cheques with drill downs to locate cash account number, PO number invoice voucher # and voucher number.
  • History of A/P vouchers located by vendors or voucher, and applied to transaction date and status. Drill down again to locate voucher by vendor, voucher #, alternate vendor and/or status.

Easy to Maintain Business Transactions with True Voucher System

  • Automatically process payments on a regular basis for rent, mortgage, loan or lease.
  • Voucher number is assigned for each record in the Open Item File.
  • Records manual payments already processed through A/P Processing. Handles due-dates, discount dates, and discount amounts. Adjustments create an audit trail for better tracking.
  • Pre-cheque report shows vouchers selected for payment.